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Live interactive sessions

Invite participants and set who can join

Hand out the room link, choose the access mode, and let people in.

Before you start

  • The room has been created.
  • You know whether people without a DCAST account should be able to join.

Steps

  1. 1
    Take the link. Right after a scheduled meeting is created it is on screen under Meeting Link, with a copy icon beside it.
  2. 2
    Later, take it from the Rooms tab: every room card has a share icon. The menu it opens starts with Copy link and then offers Twitter, Facebook, LinkedIn, WhatsApp, Telegram and QR code.
  3. 3
    The same menu sits inside the room behind the Share Room button. That button is in English on every language of the interface.
  4. 4
    Decide who may join before you send the link. Open the room; as host you see Privacy next to Share Room.
  5. 5
    Privacy opens Room Privacy Settings with five choices: Open to Everyone, Require Password, Registered Users Only, Registration Required and Host Approval Required. This dialog is in English on every language of the interface.
  6. 6
    Require Password reveals a Meeting Password field. Confirm any choice with Save Settings; Cancel closes the dialog without changing anything.
  7. 7
    Send the link through your usual channel — email, messenger or a calendar invitation.
  8. 8
    Tell people what they will see: a camera preview, Join as guest with Your name (optional) and Email (optional), a password field if the room asks for one, and the button Join meeting. As host you get Start meeting instead.
  9. 9
    If the room admits people one by one, open the Participants tab inside the room. The Waiting room block at the top lists whoever is waiting, with Admit and Reject on each row, and says so when nobody is waiting.

Expected result

Everyone you invited opens the link and gets in under the rule you chose, and nobody else does.

Common problems

A participant is stuck on the join screen.

The room admits people one by one. Open the Participants tab and press Admit on their row in the Waiting room block.

A participant is asked for a password I never gave anyone.

The access mode is Require Password. Open Privacy to read or change it — switching to any other mode clears the password.

Someone without an account cannot get in.

The mode is Registered Users Only, or Allow Guest Access was switched off when the room was created. Change the mode in Privacy.

The participant list shows a phone model instead of a name.

Your name on the join screen is optional; left empty, the browser joins under the device name. The participant can change it during the session.

Invite participants and set who can join | DCAST Docs